The Call for Papers of the European Society of Craniofacial Surgery (ESCFS) 2024 Conference will be opened on Februay 26th, 2024 via online submission system. All submissions must be sent via the online HERE

Scientific Abstracts

Scientific abstracts with no data and/or only a promise of future data will not be accepted. Scientific abstracts must contain the following:

  1. A descriptive title, list of authors and institutions
  2. An introduction/rationale to the study (background)
  3. The methods used (methods/description)
  4. The results of the study (results)
  5. Conclusions of the study (conclusions)


All submissions are due May 15th, 2024. The accepted papers/abstracts will be published in the Conference Proceedings. The conference organizer will not take copyright of the authors’ work. Final accepted papers/abstracts are due May 15th, 2024. Also, in order for the paper/abstract to be published in the Proceedings, at least one author will need to register for the conference and present the work, in-person, in Helsinki. We invite short abstracts of 1000 words.

Also, we encourage submissions related to the tracks presented in this call for papers. If your research relates to any of the tracks in this document, please send your submission through the submission system.

Submission Format

All accepted papers and abstracts must comply with the style guidelines to be published in the Conference Proceedings. Please prepare your submission either as short abstract including, a title page, the main text including a reference list with figures and tables in the body text in A4 PDF format. All accepted submissions will be published in the same form as submitted.


Submission fee

It is not requested to register before submitting the abstract. If your abstract is accepted, you must register for the conference in order to present your abstract.


The abstract must be submitted in English. If accepted, the abstract must be presented in English.


  1. Each abstract should have a distinctive hypothesis or include a unique methodology that is clearly differentiated from the other abstracts submitted by a single research group
  2. An abstract that fails to meet these criteria will be considered a duplicate
  3. Duplicate abstracts from a single research group will be rejected

Abstract Length

The total character count of an abstract may not exceed 1000 characters (spaces included).

Note: The 1.000- characters count is for the abstract body (title, authors’ information, institutions, tables and images not count towards the 1000 characters count).


Responsibility for accuracy rests with the Presenting Author.


When using abbreviations, spell the full name out on first mention and follow with the abbreviation in parentheses. Do not abbreviate compounds in the title of the abstract. Use of unfamiliar abbreviations may be grounds for rejection unless definitions are supplied in the abstract.


Tables or figures can be included in the abstract in PDF format only. The table/figure will not count towards the 1.000 characters count.

Please note: If you choose to include a high-quality table or figure, make sure it is legible (for review and publication).

Abstract Evaluation Criteria

Each abstract will be reviewed by at least three independent scientific reviewers according to the following six criteria:

  1. background and rationale for study (score 1–5)
  2. appropriateness of methods (score 1–5)
  3. presentation of results (score 1–5)
  4. conclusions and interpretations of results (score 1–5)
  5. public health significance (score 1–5)
  6. overall clarity of abstract (score 1–5)

Each of these 6 evaluation criteria will be assigned a score of from 1 to 5 points, using an approximate scale of: 5 = excellent, 4 = very good, 3 = good, 2 = fair, 1 = poor/absent. Thus, each abstract can receive a total score in the range from 1 to 30 points. Final scores will be adjusted to account for variability among reviewers.


May 15, 2024: submission deadline
June 9, 2024: Notification of reviewer decisions
June 30, 2024: Early bird registration

Call for abstracts

Call for abstracts

Research Service Days is an annual professional event which brings research administration and management experts from higher education institutions and research institutes together to discuss topical issues. In 2022, the event is organised in Oulu under the theme: “Muutos – Transformation”. Research as well as its management is changing constantly. Current transformation is characterized by efforts towards sustainable development, adaptation to new ways of working and growing competition in research funding. During the Research Service Days 2022 parallel sessions, we want to get back to basics and reserve time for encounters, discussions and exchange of experiences.

1. Guidelines for proposal submission

Although the general theme of the Research Services Days is “Muutos – Transformation”, we welcome proposals on presentations and workshops on any aspect of research management and administration. Conference Programme Committee is inviting submissions for oral contributions by 31.03.2022.

Proposals can be case studies, lessons learned, practical initiatives, operational ‘lessons learned’, etc. relating to the day-to-day operations of both pre- and post-award research management. The committee welcomes in particular proposals on timely topics which provoke discussion. More information on the format of the presentation can be found in the technical guidelines below. Anyone working with research support is eligible to submit a proposal.

Please note that if the programme requires, the conference committee may propose an alternative presentation format or language instead of the proposer’s primary choice.

2. Technical guidelines for abstract submission

By default, the timeslot allocated for an oral presentation and discussion is 30 minutes. If you feel that the topic of your proposal requires more time, you may propose a 60-minute presentation. Timeslots reserved for workshops can be between 30-90 minutes. We encourage presenters to actively engage the participants and use participatory methods and tools such as Trello, Mentimeter, Padlet.

Presentation and workshops proposals can be under the following themes:

  • Responsibility (e.g. research ethics, sustainability, citizen science, science communication, open sciene, gender)
  • Collaboration (e.g. global (US funding, Africa collaboration, contracts), EU (advocacy, contracts, funding, proposals, dissemination and communication plan, financial management), Industry and Innovation collaboration
  • Future (e.g. megatrends, research support in the new normal, new ways of working)

Structure of the Abstract:

Title (possible subheading)

Abstract (max. 500 words – will be published in the conference programme)

Theme: Responsibility/ Collaboration/ Future

Language: Finnish/English/ both are possible

Presentation format (indicate primary and secondary choice):

  • 30 minute oral presentation (including presentation and discussion /Q&A)
  • 60 minute oral presentation (including presentation and discussion /Q&A)
  • Workshop (30-90 minutes)

Level of experience: introductory /Intermediate/Experienced/General

Presentation equipment and technical requirements:

Author permissions* Please tick this box to confirm that you have received permission of all authors to submit the abstract. Check the box as appropriate.

GDPR: Please tick this box to confirm that you agree with the terms and conditions for abstract authors

3. Evaluation criteria

Conference committee will evaluate all the submitted proposals for presentations according to the following criteria:

  • Clarity of the abstract
  • Timeliness and relevance
  • Compatibility of the presentation format and topic

4. Timeline

The call for abstracts will close 31.03.2022. The conference committee will inform the proposers of the outcome by 11.04.2022. Conference programme will be published June 2022

5. Conference publication

After the Research Services Days, the accepted abstracts and main take home messages of the conference will be published in an electronic publication. Separate publication guidelines will be made available to the proposers.